1. To-Increase Dynamics 365 for Finance & Operations
  2. Advanced project management
  3. Setting up and maintaining Advanced project management

Set up cost codes

You can use cost codes to budget and track cost in a project. A cost code represents a fixed activity or cost category.

You can use:

  • External codes, for example, based on an external standard or list. This can be required for external reporting.
  • Internal codes, for example, for reporting and analysis purposes.

A cost code is always linked to a cost code standard. To each project quotation and related projects, one cost code standard can be linked. You can do so on the project quotation work breakdown structure root node. In a project quotation and the related projects, you can only use cost codes of the linked cost code standard.

Cost code standards are, for example, provided by these organizations:

  • CSI (Construction Specifications Institute).
  • NAHB (National Association of Home Builders).

You can group cost codes for reporting and analysis purposes.


Project manager Project manager Start Start Set up cost code standards Set up cost code standards A cost code is always linked to a cost code standard. The combination of cost code and cost code standard must be unique.  To each project quotation and related projects, one cost code standard can be linked. You can do so on the project quotation work breakdown structure root node. In a project quotation and the related projects, you can only use cost codes of the linked cost code standard. Cost code standards are, for example, provided by these organizations: CSI (Construction Specifications Institute). NAHB (National Association of Home Builders). Procedure 1. Go to Project management and accounting > Setup > Advanced project management > Cost code setup > Cost code standards. 2. Click Cost code standards. 3. Click New. 4. In the Cost code standard field, type a value. 5. In the Description field, type a value. 6. Click Save. 7. Close the page. Set up cost code groups Set up cost code groups The number of cost codes in the system can be almost unlimited. However, for reporting or analysis it might be useful to group certain cost codes. For this purpose, a cost code group can be defined. • The use of cost code groups is mandatory • The combination of cost code group + cost code standard is unique • The cost code groups are mainly used for reporting and analysis to subtotal member codes Procedure 1. Go to Project management and accounting > Setup > Advanced project management > Cost code setup > Cost code group. 2. Click Cost code group. 3. Click New. 4. In the Cost code group field, type a value. 5. In the Description field, type a value. 6. In the Cost code standard field, enter or select a value. 7. Click Save. 8. Close the page. Set up cost codes Set up cost codes Cost codes (or job codes) can be defined in the system to represent an internal or external code which is used to represent a fixed activity or cost category. Cost codes can be entered manually or can be imported using the standard Microsoft Dynamics AX tools or the Business Integration Solution (BIS). • Cost code can be based on an external standard or list.• Cost code can also represent an internal code which is used for reporting and analysis. • Cost code must be linked to a cost code standard. The combination of cost code and cost code standard is unique. Procedure 1. Go to Project management and accounting > Setup > Advanced project management > Cost code setup > Cost codes. 2. Click Cost codes. 3. Click New. 4. In the Cost code field, type a value. 5. In the Description field, type a value. 6. In the Cost code standard field, enter or select a value. 7. In the Cost code group field, enter or select a value. 8. Close the page. Set default cost code standard and level Set default cost code standard and level If you want to use cost codes in your project quotations and projects, set the default cost code standard and default cost code level.You can change these defaults on a project quotation work breakdown structure. Note: If you change these settings on a project quotation work breakdown structure, and already cost codes are defined, these are lost. Procedure 1. Go to Project management and accounting > Setup > Advanced project management > Advanced project management parameters. 2. Click Advanced project management parameters. 3. In the Default cost code standard field, enter or select a value. 4. In the Default cost code level field, select an option. 5. Click Save. 6. Close the page. End End Use cost code groups? Use cost code groups? Yes No

Activities

Name Responsible Description

Set up cost code standards

Project manager

A cost code is always linked to a cost code standard.

The combination of cost code and cost code standard must be unique. 

To each project quotation and related projects, one cost code standard can be linked.

You can do so on the project quotation work breakdown structure root node.

In a project quotation and the related projects, you can only use cost codes of the linked cost code standard.

Cost code standards are, for example, provided by these organizations:

  • CSI (Construction Specifications Institute).
  • NAHB (National Association of Home Builders).

Set up cost code groups

Project manager

The number of cost codes in the system can be almost unlimited.

However, for reporting or analysis it might be useful to group certain cost codes.

For this purpose, a cost code group can be defined.

 

• The use of cost code groups is mandatory

• The combination of cost code group + cost code standard is unique

• The cost code groups are mainly used for reporting and analysis to subtotal member codes

Set up cost codes

Project manager

Cost codes (or job codes) can be defined in the system to represent an internal or external code which is used to represent a fixed activity or cost category.

Cost codes can be entered manually or can be imported using the standard Microsoft Dynamics AX tools or the Business Integration Solution (BIS).


• Cost code can be based on an external standard or list.

• Cost code can also represent an internal code which is used for reporting and analysis.

• Cost code must be linked to a cost code standard. The combination of cost code and cost code standard is unique.

Set default cost code standard and level

Project manager

If you want to use cost codes in your project quotations and projects, set the default cost code standard and default cost code level.

You can change these defaults on a project quotation work breakdown structure. Note: If you change these settings on a project quotation work breakdown structure, and already cost codes are defined, these are lost.

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